Your cover letter is the first impression that you give employers. Sometimes without a GOOD cover letter, your resume does not get the attention it deserves. Let's face it; resumes get skipped over all the time. That's why you have to come up with a strategy on how to sell yourself to this potential employer. Set yourself apart by telling the employer how you will help them achieve their goals and what they reap if they hire you. If a cover letter does not attract the reader's attention in the first paragraph then your chances of being called for an interview are drastically reduced. An employer may have a hundred or more resumes to look through and he or she is probably limited in time to make their selection. Here are a few tips that can help you towards a high quality cover letter
Use high-quality white paper; it's thicker than typewriter or printer paper. Avoid elaborate or colored stationery. Print a clean final copy to send, not a photocopy. Make sure there are no smudges or grease marks on the paper. Keep your extra copies in a large envelope or manila folder.
Keep your cover letter brief and to the point. Your letter should not go over one page. Use short paragraphs and bullet points whenever possible. Avoid excessive words when fewer words will get your point across equally. Construct your cover letter to have the same format style as your resume.
Highlight a most recent accomplishment or credential that you are proud of. This gives employers a hint of what you are capable of doing. Impress the employer with your skills and qualifications.
If you're emailing your letter, make sure your document will open properly as an attachment and that your computer system is virus-free.
Your return address should appear in the top right hand corner, without your name. As a general rule, you should avoid abbreviations in the addresses of your cover letters, although abbreviating the state is common in all business correspondence. The date should appear two lines beneath your return address on the right hand side of the page. Write out the date; do not use the abbreviated format. Example: February11, 2008.
Always use the name and proper title of the addressee before you send out a cover letter. Two lines beneath the date on the left margin of the letter, list the full name of the addressee preceded by Mr. or Ms. (Do not use Miss or Mrs., even if you happen to know the marital status of the addressee). On the next line, list the individual's formal title; on the subsequent line, list the name of the company. This is followed by the company's address, which generally takes two lines. The salutation should be typed two lines beneath the company's address. It should begin with "Dear Mr." or "Dear Ms. You should never use "To whom it may concern"
Request an interview or follow up call in your closing paragraph. This gives the impression that you are eager and ready. Truth be told sometimes you have to follow up yourself and call the employer to check the status. However be patient. ..At least give them a week to follow up.
Use a professional ending such as "Respectfully yours", or "Sincerely". Don't forget to sign your name; preferably black ink. Nothing looks worse than a letter with a big white space where the signature is supposed to be. Emailed cover letters are exempt to this.
Do not use the same cover letter for every job that you are applying for. Tailor your cover letter to that particular company.
Most important: PROOFREAD! PROOFREAD! PROOFREAD! Use spell check and if available have someone else look over it. Nothing is better than two pair of eyes. Misspelled words will definitely send your resume to the bottom of the pile and possibly overlooked!
Written by Tressa Manns, a freelance writer and Human Resources Supervisor.
Nice to see an article about good presentation of cover letters. Good advice. However… about Tip #5:…..
I use ‘block’ format so my date, salutation, etc., are all block left.
Also – while working in a large HR department years ago, I was told to have my name on every page in case a page of my resume gets lost … and we all know what happens next.
Also, if you do not live in the GTA and are trying to relocate back to Toronto, many companies and some job agencies will not even consider your resume IF you do not have a Toronto address & phone number. I originally used a friend’s address and phone number, but it was not well received. And for that reason, it was recommended that I completely remove my address which I have done, and my cell phone is now a Toronto number. Once contacted, I explain the situation and response has generally been positive.